Office 365 for IT Pros 4th Edition – Change Log


Office 365 for IT Pros, 4th Edition, was published on 1 June 2017.  Copies of the book are available in EPUB/PDF format at practical365.com or Kindle at Amazon.com and local subsidiaries.

This document describes the changes made to the book since its original release. The document is up-to-date as of the version released on December 8, 2017. We try and release an updated version weekly, usually on a Friday unless we are disrupted by something like a major conference. For example, we did not produce an update during the Microsoft Ignite conference.

We have released 26 updates for the 4th edition since its publication: 9 June, 16 June, 23 June, 30 June, 7 July, 14 July, 21 July, 28 July, 4 August, 11 August, 18 August, 25 August, 1 September, 8 September, 15 September, 22 September, 6 October, 13 October, 20 October, 27 October, 3 November, 10 November, 17 November, 24 November, 1 December, 8 December.

Amazon notified purchasers that an updated file for the Kindle version exists after the 9th update – 4 August, the 14th update – 15 September, and 19th update – 27 October. We can only ask Amazon to update monthly and even so, sometimes they do not agree that we make enough changes to justify them sending a notification to customers that they can download the updated file.

Updates for Office 365 for IT Pros, 4th ed.

Date Chapter Change
8 Dec 1 Roadmap items now have date information (when added, when expected, last modified).
8 Dec 14 Microsoft is planning to change the read/unread behavior for conversations stored in Groups.
8 Dec 15 Clarify that all groups covered by the expiration policy have the same expiration period.
8 Dec 16 To-do is now enabled by default for all users with eligible Office 365 subscriptions.
8 Dec 18 Emphasize that a classification label is a SharePoint managed property that is usable in document searches.
8 Dec 20 Office 365 Activity Report is now Audit log search (references also updated in chapters 5, 18, and 19)
8 Dec 22 Microsoft has deprecated OME V1 for new deployments and only supports protection applied through transport rules. (MAJOR UPDATE)
1 Dec 2 Update to the section about network upgrades.
1 Dec 14 Soft-deleted groups can be restored through EAC using a new cmdlet in the Exchange cmdlet set. Many updates made to the sections about using groups with Outlook. Correction of some old and now obsolete text. (MAJOR UPDATE)
1 Dec 16 Various clarifications and expanded explanations about different aspects of Teams. Added section about migration to Teams. (MAJOR UPDATE)
1 Dec 24 New Time Investments view for MyAnalytics (replaces previous method of looking at work relationships).
24 Nov 2 Office 365 SLA data for Q3 CY17 now available.
24 Nov 3 Added note to caution against removing site collections that are connected to Office 365 applications.
24 Nov 14 Minor modifications to general discussion about Office 365 Groups.
24 Nov 15 Changes to the description of tenant control over external access for Office 365 Groups.
24 Nov 16 New section to call out the dependencies Teams has on other Office 365 services. Modifications and clarifications for sections such as Teams management and debugging.
24 Nov 18 More about Compliance Manager. Added a new section describing event-based retention (in preview).
24 Nov 23 Delve UWP app is still available online, but it has been removed from the Windows app store.
17 Nov 2 Rewritten section on “potential network upgrades.”
17 Nov 3 SharePoint document libraries are better at dealing with large numbers of documents than before (used to be a 5,000 limit).
17 Nov 5 New section covering the PowerShell module (beta) for Teams. Also, some minor clarifications (and fixing a bad spelling).
17 Nov 16 For Teams, you cannot remove people from a personal chat (clarification). Also, updated Teams etiquette section.  In Planner, you can now create a new task by copying an existing task.
17 Nov 18 Classification labels now have two descriptions – one for admins and one for users. Also mention the release of the Microsoft Compliance Manager – more information on this tool will come in future updates.
10 Nov 4 Added note on fetching synchronized directory objects with Get-AzureADUser.
10 Nov 5 Add note about how to retrieve the identifier (GUID) for a tenant.
10 Nov 11 Updates section on ATP safe links. Updated screenshot showing how quarantined emails work.
10 Nov 15 Added sample PowerShell code showing how to check for groups that do not comply with a naming policy. Added note about using Azure AD Access Reviews to check group membership periodically.
10 Nov 16 Beta version of Teams PowerShell module now available. Rewritten section on team meetings.
3 Nov 1 Office 365 is now available in 246 markets.
3 Nov 5 ENow has launched their Cloudscape product for monitoring Office 365, so we updated the graphic.
3 Nov 16 Link to information about the integration between Project Online and Planner. The Azure data services to support Teams are now available in the U.K. Also updates from Microsoft’s roadmap to transition Skype for Business Online to Teams.
3 Nov 22 Conditional access policies support Azure Information Protection classifications.
3 Nov 24 MyAnalytics now includes personal insights in a user’s dashboard.
27 Oct 1 Includes Q1 FY18 results for Microsoft commercial cloud products, including a new number for monthly active Office 365 users.
27 Oct 3 Updates to Office 365 Video section.
27 Oct 4 Added link to Azure Active Directory release notes.
27 Oct 14 Clarification of member limit for Office 365 Groups.
27 Oct 16 General refresh of some sections about how to use Teams, notably personal chats. Also, Microsoft To-Do is now generally available.
20 Oct 14 Notes about Power BI and Stream use of Groups moved here.
20 Oct 16 Removed text about StaffHub (of little interest to enterprise Office 365 tenants). Moved Power BI and Stream to 14. Added more text about recent updates to Teams.
20 Oct 6 Add note about RPC over HTTP support ceasing on Oct 31, 2017.
20 Oct 8 New information about user role assignment policies. In addition, some comments about RPC over HTTP. Also, add coverage about the OWA mailbox cleanup feature.
20 Oct 10 Rewritten section about user thumbnail photos.
20 Oct 14 Latest version of Outlook for iOS (Android soon) can create new Office 365 Groups.
20 Oct 16 Guest users cannot update their user photos. Many other changes in the text about how to use Teams. Also, you can now have 2,500 members in a team.
20 Oct 22 Completed the rewrite of the chapter to describe using the new Azure portal to add and use IRM templates, etc. (MAJOR UPDATE)
20 Oct 23 Section on Delve Search refreshed.
13 Oct 15 Added detail about group naming policy.
13 Oct 16 Various updates about guest access to Teams. Also, a new way is available to view channel activity.
13 Oct 1 Microsoft prediction that 70% of Exchange users will be in the cloud by FY19. Also, Microsoft is renaming First Release to “Targeted Release.”
13 Oct 3 Connect existing team sites to Office 365 Groups.
13 Oct 15 Updated comments about when to use a dynamic Office 365 group.
13 Oct 16 Minor clarifications about emailing to team channels. Also, clarifications and expansion of content covering the deletion of a team.
13 Oct 22 Exchange Online now supports BYOK. Because of the underlying architectural changes, Microsoft updated Office 365 Message Encryption and the way that it uses IRM protection. (MAJOR UPDATE). This update focuses on OME and is part of a major refresh for Chapter 22. We will update the sections covering creating IRM templates via the Azure portal before the old portal is deprecated on 30 November.
6 Oct 1 Include Microsoft 365 as a way of licensing Office 365. Include coverage of Office 365 multi-geo capabilities.
6 Oct 4 Pass Through Authentication is now out of preview. Also, add note about low use of MFA to protect Office 365 admin accounts.
6 Oct 5 New Reports Reader admin role.
6 Oct 6 Added section on Client Access Rules for Exchange Online.
6 Oct 8 Added information about the Set-CASMailboxPlan cmdlet and how it can be used to control protocol settings for mailbox plans.
6 Oct 12 News from Ignite about some changes that might be coming for hybrid environments.
6 Oct 14 Rewrote the section covering creation of a new Office 365 Group. Clarification about the licensing requirements for premium features of Office 365 Groups. (MAJOR UPDATE)
6 Oct 15 Rewrote sections covering settings in the AAD policy for groups. Added some more detail about using Add-UnifiedGroupLinks and the group naming policy. Rewrote some parts of section on dynamic Office 365 Groups (MAJOR UPDATE).
6 Oct 16 Lots of new information about Teams architecture (MAJOR UPDATE).
6 Oct 19 Minor clarification that content searches always search archive mailboxes if enabled.
6 Oct 20 Minor clarification about how audit searches work. Add emphasis on enabling new mailboxes for auditing. Mention new Report Reader role and that the Power BI content pack is now “Office 365 Usage Analytics.”
6 Oct 21 Minor corrections from Ignite 2017.
22 Sept 3 Some updated comments about controlling external sharing for SharePoint and OneDrive for Business.
22 Sept 14 DL naming policy no longer applies to Office 365 Groups.
22 Sept 15 Rewritten section about the Groups AD policy. New content about the groups naming policy. New information about how to scan for and remove guest user accounts for domains you don’t want to host. Expanded the information in section on Azure B2B Collaboration. The Organization-wide block for connector creation now works for Teams. (MAJOR UPDATE)
22 Sept 16 Added many new details and insights about external access, channel deletion and creation, audit records, and so on. (MAJOR UPDATE)
22 Sept 19 Extra information about content search filters.
15 Sept 3 Added information about how to control the sync client options available for SharePoint and OneDrive libraries. Also, added link to page comparing functionality available in Office 365 Video and Stream.
15 Sept 5 External access for Microsoft Teams is configured in the Office 365 Admin Center
15 Sept 6 Add note about the new “my workspace” program for Mac Office.
15 Sept 7 Current limit for migration of public folders to Exchange Online is 100K.
15 Sept 11 Fix annoying figure numbering issue.
15 Sept 13 Added detail about limitations that exist when a mailbox is on-premises and its archive is in the cloud.
15 Sept 14 Teams external access caused some text updates.
15 Sept 15 Add section on Azure B2B collaboration to cover some of the technical details about external access to Groups and Teams. Fix missing curly bracket in example PowerShell command. (MAJOR UPDATE)
15 Sept 16 Major rewrite and lots of new content due to the advent of external access for Teams. (MAJOR UPDATE)
15 Sept 18 Auto-label policies based on DLP sensitive data types now support Exchange Online.
8 Sept 1 Fixed an annoying problem that sometimes happens when Word inserts a complete paragraph instead of a simple cross-reference to a figure (1-2 in this case).
8 Sept 2 Added factors to consider when choosing a partner to help with an Office 365 deployment.
8 Sept 6 Insert note about the Office 365 plans that have licenses for the Outlook mobile clients. Also fixed a bad reference (chapter ref to 17 instead of 16 for information about Teams).
8 Sept 7 Section on public folder migration rewritten because Microsoft will soon make tools available to move PFs to Office 365 Groups.
8 Sept 9 Rewrite section to clarify several points about shared mailboxes and to add a note about using mailbox and Office 365 audit records to figure out who sent email from a shared mailbox.
8 Sept 16 Included information about how to generate diagnostic logs for Teams.
1 Sept 2 Included Office 365 SLA for Q2 2017.
1 Sep 5 Secure Score is now available from the Security and Compliance Center.
1 Sep 8 Rewrite for “Securing the data of ex-employees” section.
1 Sept 16 Various clarifications about small points in the content covering Teams, including one error in a PowerShell example. Also, added coverage for some of the formatting options that exist in Teams conversations.
25 Aug 2 Note that application changes on user workstations can increase demand for network bandwidth (Office AutoSave is an example).
25 Aug 3 Update text about the sharing of SharePoint site collections to reflect the change described in Chapter 15. Updated graphics and text for the OneDrive for Business Admin Center.
25 Aug 8 Updated text to clarify some points about removing mailboxes.
25 Aug 14 Rewritten description and figures covering the creation of distribution groups. Also, clarify that the sites used by Groups cannot have sub-sites.
25 Aug 15 Changes to the default sharing setting for the SharePoint site collections used by Office 365 Groups. Also, while Office 365 Groups check that the alias assigned to a new group is unique, Groups do not check for other mail recipients with the same alias, which could cause a problem with directory synchronization.
18 Aug 1 Added section on Azure Active Directory licensing and fixed bad chapter reference in Table 1-5.
18 Aug 2 New definition for when Microsoft generates a post incident report (PIR) following an outage.
18 Aug 3 Amended text in introduction about SharePoint Online.
18 Aug 15 Change in relationship between Azure AD settings for the tenant and the policy controlling Office 365 Group creation.
18 Aug 20 Emphasize that not all Azure AD audit events end up in the Office 365 audit data mart.
11 Aug 5 Include PowerShell example to report on accounts holding Office 365 administrative roles. In addition, Microsoft has refreshed the way that they handle support requests, so we have rewritten that section.
11 Aug 7 PST Capture tool is now the PST Collection tool
11 Aug 15 The Groups expiration policy is now available in preview. Classifications now appear more generally in Groups clients.
11 Aug 16 New app controls for Microsoft Teams.
11 Aug 17 Refreshed text about Intune.
11 Aug 18 How to block the Managed Folder Assistant from processing a mailbox.
4 Aug 1 Added information about “sovereign clouds.”
4 Aug 15 Add PowerShell example showing how to find groups owned by a certain user. Also, Microsoft released the ability to set a policy to block or allow external access from certain domains.
4 Aug 16 Microsoft released an Outlook add-in to schedule Teams meetings. Also, the latest versions of the Teams app for IOS and Android support video and voice meetings. Finally, Planner has a new UI so some screen shots and text are refreshed.
4 Aug 20 Updated information and a new PowerShell example about auditing of group creation.
4 Aug 24 MyAnalytics Outlook add-in generates reminders about commitments made by users using machine leaning.
28 July 8 Updated “Finding mailboxes” section.
28 July 12 Clarification about correct value for a registry setting for the HCW. Also, error fixed in cmdlet name.
28 July 14 Windows desktop app now available for Yammer.
28 July 16 Information added about controlling the ability of Team members to edit or remove messages in conversations. Several other minor updates.
28 July 18 Manual disposition now captures items that have their retention date extended in an ExtendedRetention audit record.
28 July 19 You cannot exclude public folders from contents searches with a filter.
28 July 21 Minor updates and added information about the audit records captured when users override a DLP policy tip in SharePoint or OneDrive.
21 July 1 Microsoft has changed Office 365 kiosk plans to “first-line worker” (F1). Also, included update for Microsoft Q4 FY17 results for commercial cloud products.
21 July 5 Rewritten section about programming Office 365.
21 July 14 Office 365 Groups can now have up to 100 owners.
21 July 15 Distribution groups with more than 10 owners are now eligible for conversion.
21 July 18 Some added detail inserted covering how manual dispositions work.
21 July 20 Revised text for Office 365 auditing.
21 July 21 Office 365 DLP policies now support and/or checking against groups of sensitive data types or classification labels.
21 July 22 Some added detail about AIP.
21 July 25 Reference to K1 plan replaced by F1.
14 July 1 Office 365 E3 and E5 plans are in Microsoft 365 enterprise plans.
14 July 14 Clarification about how Groups functions as a membership service.
14 July 16 Added tip about starting Teams conversations with subject.
14 July 18 New manual disposition action available for classification labels. Added clarification about what GDPR might mean for Office 365 tenants.
14 July 19 Microsoft has postponed the block on creating new eDiscovery cases in Exchange.
14 July 24 Rewrite description of MyAnalytics to reflect updated UI and the introduction of Workplace Analytics on July 5.
7 July 3 Use the Set-SPOTenant cmdlet to increase the number of days a OneDrive personal site is kept after its owner’s account is deleted.
7 July 5 Emphasize that it might take up to 24 hours before switching an account from First Release to Standard Release is effective.
7 July 14 Moved information about the Power BI integration with Office 365 Groups to chapter 16.
7 July 15 Inserted note about lack of granular control in group creation policy.
7 July 16 Inserted text about how Stream creates Groups. Also, inserted the Power BI text previously in 14.
7 July 23 Delve only supports adding an item to a board if its card displays a board icon.
30 June 3 Default sharing setting for site collections connected to Office 365 Groups is changing to allow sharing with authenticated external users.
30 June 5 Updated list of features available in the Security and Compliance Center. Also, note that the Secure Score service can recommend actions that need you to buy E5 licenses.
30 June 8 The Remove-CalendarEvents allows administrators to cancel meetings organized by someone who leaves the company. Also, note added about hidden items that exist inside user mailboxes.
30 June 13 Removed text about synchronizing mail contacts to Office 365 Groups.
30 June 14 Minor rewording to be more specific about some of the details and limits of the SharePoint site used by an Office 365 Group.
30 June 15 EAC now supports the bulk conversion of distribution lists to Office 365 Groups.
30 June 16 Some corrections about Planner, including missing the fact that an Android client is available! Teams now supports Cloud Storage (access to Dropbox, Box, Google Drive, etc.)
30 June 18 You cannot assign a label that is a formal record as the default for a SharePoint site.
30 June 19 Text covering supervision policies moved to Chapter 20 as it is more appropriately covered under auditing.
30 June 20 Note about the reports available in the Security and Compliance Center. Also, OneDrive sync clients can generate many activity alerts and how to scope ASM policies to specific groups to ease licensing requirements.
30 June 22 AIP now has a “Do not track” document feature in preview.
30 June 24 MyAnalytics now sends a weekly summary email to users. Also, a new version of the Outlook add-in delivers a range of personalized insights instead of focusing on the progress of sent emails.
23 June 2 Updated text to emphasize the need for good internal networks when moving to Office 365.
23 June 3 Microsoft Stream is now GA.
23 June 12 Inclusion of content on SharePoint Hybrid and changes in the Hybrid Configuration Wizard.
23 June 13 Updated coverage of AAD Connect features and functionality.
23 June 14 People can use the Follow in Inbox slider in the group card to decide whether to become a subscriber to a group. Microsoft Stream can create new groups to control access to video content.
23 June 15 If the same address exists for Office 365 and Microsoft consumer services, you cannot use it for a guest user.
23 June 16 Mention that you can drag and drop teams to rearrange their order within the list shown in the client.
23 June 18 Applying labels in SPO and OD4B sites logs the ComplianceSettingChanged audit record. Also, clarification about using labels with SPO.
23 June 19 How to speed up downloads of exported data found in content searches.
23 June 20 The search for user option in the Security and Compliance Center shows their compliance status and recent audit records.
16 June 3 Discussion about using the Request-SPOPersonalSite cmdlet to force creation of OneDrive sites for users.
16 June 4 Updated AD FS information for Windows server 2016 and information on Conditional Access,
16 June 7 Clarification that Office 365 E5 licenses are needed to filter PST data ingested by the Import Service.
16 June 11 Updated section on DBEB due to recent Azure AD Connect changes. Added information about advanced mail flow scenarios.
16 June 14 Recommendation not to create Office 365 Groups through the Azure Portal (and explanation why). Clarification if what happens when an item is deleted in a group subject to a retention hold.
16 June 18 Introduction of LAPFID allows OWA to recover deleted items to the original folder.
16 June 19 Several minor additions and updates about content searches. Added note that eDiscovery activities are recorded in the Office 365 audit log.
9 June 1 Availability of Microsoft guides to help customers move from G Suite to Office 365.
9 June 3 Reminder to select the setting to force usage of the new sync client for OneDrive in the SharePoint Admin Center.
9 June 15 Clarification about blocking the creation of connectors for Office 365 Groups (a knock-on change also made in Chapter 16).
9 June 16 Updated coverage on Teams and compliance.
9 June 18 Clarification about the retention action applied by Office 365 retention policies to Exchange mailboxes.
9 June 19 Added description of how to perform a content search against a specific mailbox folder or site folder (targeted collection).
9 June 20 Expanded section on Alert Policies (require E5 licenses). Addition of note on reporting cmdlets that Microsoft will deprecate in October 2017. Also, included note about how to integrate third-party SIEM servers with Office 365 Advanced Security Management.
9 June 21 Clarify the time expected for DLP policies to be published and effective within workloads.

 

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About Tony Redmond ("Thoughts of an Idle Mind")

Exchange MVP, author, and rugby referee
This entry was posted in Office 365 and tagged , , . Bookmark the permalink.

7 Responses to Office 365 for IT Pros 4th Edition – Change Log

  1. Pingback: What's New in Office 365 for June 2017

  2. Pingback: What’s New in Office 365 for July 2017

  3. Pingback: What’s New in Office 365 for August 2017

  4. hazem says:

    i do wish the book to include a dedicated sharepoint online chapter(s)

  5. albandrod says:

    I purchased the book and I have to say that is nothing to complain about it, it is a huge work and sometime I’m very surprised to find tips about things that I was almost sure that I known. Great work! Carry on!

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